{"id":2400,"date":"2026-02-07T08:07:38","date_gmt":"2026-02-06T23:07:38","guid":{"rendered":"https:\/\/yoneda-legal.com\/?p=2400"},"modified":"2026-02-12T19:33:50","modified_gmt":"2026-02-12T10:33:50","slug":"%e6%b0%b8%e4%bd%8f%e6%a8%a9%e7%94%b3%e8%ab%8b%e3%81%ab%e5%bf%85%e8%a6%81%e3%81%aa%e6%9b%b8%e9%a1%9e%ef%bc%88%e5%b0%b1%e5%8a%b4%e3%83%93%e3%82%b6%e2%86%92%e6%b0%b8%e4%bd%8f%e6%a8%a9%e3%81%ae%e5%a0%b4","status":"publish","type":"post","link":"https:\/\/yoneda-legal.com\/en\/archives\/2400\/","title":{"rendered":"Required Documents for a Permanent Residency Application in Hiroshima(Work Visa )"},"content":{"rendered":"

I am Teruyoshi Yoneda, the representative of Yoneda Legal Services and a certified immigration procedures specialist. My office focuses on international matters such as visa and naturalization applications. Based primarily in Hiroshima Prefecture, we support foreign nationals living in Japan with various immigration procedures, including work visas, spouse visas, permanent residency applications, and naturalization.\n\nIn this article, I will explain the documents required when applying for permanent residency from a work visa status (such as Engineer\/Specialist in Humanities\/International Services).<\/p>\n\n\n\n

To obtain permanent residency in Japan, it is necessary to prepare various required documents.
The final decision to grant or deny permanent residency in Japan is made at the discretion of the Minister of Justice, and therefore no strictly defined criteria exist. However, the Ministry of Justice has published guidelines regarding the requirements for permanent residency. According to these guidelines, applicants must:\n\u2460Demonstrate good conduct,\u2461Possess sufficient assets or skills to maintain an independent livelihood, \u2462Be recognized as having permanent residence that is in the interests of Japan.Applicants are required to prepare documents that prove they meet these requirements and submit them with their application. The necessary documents vary depending on the type of visa currently held<\/p>\n\n\n\n

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<\/p>\n\n\n\n

Basic Required Documents<\/strong><\/p>\n\n\n\n

\u2460 Application for Permanent Residence<\/strong><\/p>\n\n\n\n

The designated form prescribed by the Immigration Services Agency must be used.<\/p>\n\n\n\n

\u2461Photograph (4 cm \u00d7 3 cm)<\/strong><\/p>\n\n\n\n

As a general rule, the photograph must have been taken within the past three months. If you use the same photo as the one on your previous residence card or passport, the immigration office may instruct you to retake it and attach a different one, so please be careful.<\/p>\n\n\n\n

\u2462Residence Card<\/strong><\/p>\n\n\n\n

It is necessary to present your Residence Card.<\/p>\n\n\n\n

\u2463Passport<\/strong><\/p>\n\n\n\n

It is necessary to present your passport.<\/p>\n\n\n\n

\u2464Chronological Record<\/strong><\/p>\n\n\n\n

You will need to provide information on your residence history, educational background, employment history, and any changes in your personal status.<\/p>\n\n\n\n

\u2465Statement of Reasons<\/strong><\/p>\n\n\n\n

You should describe the reasons why you are applying for permanent residency. The key point is to explain how you meet the requirements by following the structure of the Permanent Residency Guidelines. If there are any aspects of the requirements or supporting documents that may raise questions, you should provide a detailed explanation in the statement. If there are documents that you are unable to submit, you must also explain the reasons for that.<\/p>\n\n\n\n

\u2466Certificate of Residence (J\u016bminhy\u014d)<\/strong><\/p>\n\n\n\n

You must obtain a full version of the Certificate of Residence for all household members, with no omissions.Only the Resident Code and Individual Number (My Number) may be omitted.<\/p>\n\n\n\n

\u2467Copy of the Residential Lease Agreement<\/strong><\/p>\n\n\n\n

If you are renting your residence, you must submit a copy of your lease agreement.<\/p>\n\n\n\n

\u2468 Photographs of Your Residence<\/strong><\/p>\n\n\n\n

You must submit photographs of the exterior of your residence, the entrance, the kitchen, the living room, and the bedroom.<\/p>\n\n\n\n

\u2469Certificate of Registered Matters for Land and Buildings (if you own real property)<\/strong><\/p>\n\n\n\n

This document is required regardless of whether the property is used as a residence or for investment purposes, and it must be submitted not only when the applicant owns the property but also when any cohabiting family member is the owner.<\/p>\n\n\n\n

\u246aCopies of Bank Passbooks or a Bank Balance Certificate<\/strong><\/p>\n\n\n\n

These documents are submitted as proof of your financial assets. They help demonstrate your economic stability.<\/p>\n\n\n\n

\u246bCertificate of Graduation or a Copy of Your Diploma from Your Highest Level of Education<\/strong><\/p>\n\n\n\n

If you graduated from a university or other institution in your home country, a translation of your graduation certificate is required.<\/p>\n\n\n\n

\u246cCopies of Certificates for Any Qualifications You Hold<\/strong><\/p>\n\n\n\n

You should submit this document if it applies to you.<\/p>\n\n\n\n

\u246dSnapshot Photographs<\/strong><\/p>\n\n\n\n

You must submit at least three snapshot photographs showing you together with your family members, colleagues, or your guarantor.<\/p>\n\n\n\n

\u246eLetter of Guarantee<\/strong><\/p>\n\n\n\n

You should ask a Japanese national or a permanent resident to serve as your guarantor. Ideally, the guarantor should complete the entire form by hand.<\/p>\n\n\n\n

\u246fDocuments Related to the Guarantor<\/strong><\/p>\n\n\n\n

You must submit documents that verify the identity of your guarantor, such as a copy of their driver\u2019s license or My Number card. It is preferable to provide documents that include their name, date of birth, current address, and a photograph.<\/p>\n\n\n\n

\u2470Letter of Consent<\/strong><\/p>\n\n\n\n

A Letter of Consent is a document in which you agree to promptly report to the immigration office if there are any changes in your employment, family situation, tax status, or other relevant circumstances during the period between submitting your application and receiving the result. The form can be obtained from the Immigration Services Agency\u2019s website.<\/p>\n\n\n\n

Tax-Related Documents<\/strong><\/p>\n\n\n\n

\u2460Certificate of Municipal Taxation (or Non\u2011Taxation) for the Past Five Years<\/strong><\/p>\n\n\n\n

The latest year\u2019s municipal tax certificate becomes available around June each year. If your application period overlaps with this timing, you may also be required to submit the certificate for the newest fiscal year. Certificates for all family members living with you are also required. These documents can be obtained at your city or ward office.<\/p>\n\n\n\n

\u2461Certificate of Resident Tax Payment for the Past Five Years<\/strong><\/p>\n\n\n\n

If you have any outstanding resident tax payments (excluding those not yet due), your application will not be approved. Therefore, if there are any unpaid taxes, be sure to complete all payments before obtaining the tax payment certificate.<\/p>\n\n\n\n

\u2462\u7d0d\u7a0e\u8a3c\u660e\u66f8\u305d\u306e\uff13<\/strong><\/p>\n\n\n\n

This document certifies that you have no outstanding taxes for the following five tax categories:\u2460Withholding income tax and special reconstruction income tax\u2461Self\u2011assessed income tax and special reconstruction income tax\u2462Consumption tax and local consumption tax\u2463Inheritance tax\n\u2464Gift tax.It can be obtained at the tax office.<\/p>\n\n\n\n

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Social Insurance Documents<\/strong><\/p>\n\n\n\n

\u2460 Copies of the Health Insurance Cards for All Household Members (front and back)<\/strong><\/p>\n\n\n\n

Please make a copy of your health insurance card.<\/p>\n\n\n\n

\u2461Certificate of National Health Insurance Tax Payment (Past Two Years)<\/strong><\/p>\n\n\n\n

You need to obtain this document only if you are enrolled in the National Health Insurance program. It is not required if you are covered by your company\u2019s health insurance.<\/p>\n\n\n\n

\u2462Copies of Receipts for National Health Insurance Premium Payments (Past Two Years)<\/strong><\/p>\n\n\n\n

You need to obtain this document only if you are enrolled in the National Health Insurance program. It is not required if you are covered by your company\u2019s health insurance.<\/p>\n\n\n\n

\u2463\u201cNenkin Teikibin\u201d or the Pension Record for Each Month from Nenkin Net (for Employees Enrolled in Employees\u2019 Pension Insurance, etc.)<\/strong><\/p>\n\n\n\n

You must submit a document that shows your complete pension record for the entire period of your enrollment. Although a postcard\u2011style \u201cNenkin Teikibin\u201d exists, it does not display your full history and therefore cannot be used as a submission document. You can obtain the required record by registering on the Japan Pension Service website.<\/p>\n\n\n\n

\u2464Copy of Receipts for National Pension Premium Payments (for those enrolled in the National Pension)<\/strong><\/p>\n\n\n\n

This document is required if you were enrolled in the National Pension at any time during the past two years.<\/p>\n\n\n\n

<\/p>\n\n\n\n

Additional Required Documents<\/strong><\/p>\n\n\n\n

\u25cfFor Company employee<\/strong><\/p>\n\n\n\n

\u2460Certificate of Employment<\/strong><\/p>\n\n\n\n

It must be issued within the past three months. Please have your company issue the certificate.<\/p>\n\n\n\n

\u2461Withholding Tax Certificate<\/strong><\/p>\n\n\n\n

Prepare the withholding tax certificates for the past three to five years.<\/p>\n\n\n\n

\u2462Pay Slips<\/strong><\/p>\n\n\n\n

Prepare the pay slips for the most recent three months.<\/p>\n\n\n\n

\u25cfFor Company Owners<\/strong><\/p>\n\n\n\n

\u2460Company Profile<\/strong><\/p>\n\n\n\n

Submit the company profile of the business you manage.<\/p>\n\n\n\n

\u2461Certificate of Registered Corporate Information<\/strong><\/p>\n\n\n\n

This document must be submitted if you operate a company. It is also required when someone living in the same household operates a company. You can obtain it from the Legal Affairs Bureau.<\/p>\n\n\n\n

\u2462Copy of the Articles of Incorporation<\/strong><\/p>\n\n\n\n

Submit a copy of the Articles of Incorporation for the company you manage.<\/p>\n\n\n\n

\u2463Copy of the Business License<\/strong><\/p>\n\n\n\n

Submit a copy of the business license required for your operations.<\/p>\n\n\n\n

\u2464Copies of Corporate Tax Returns (for the most recent three fiscal years)<\/strong><\/p>\n\n\n\n

Submit copies of the corporate tax returns (taxpayer\u2019s copies) for the company you manage.<\/p>\n\n\n\n

\u2465Copies of Receipts for Health Insurance and Employees\u2019 Pension Insurance Premiums<\/strong><\/p>\n\n\n\n

This document is required when the applicant is the owner of a business covered by social insurance. You must submit receipts for the most recent two years.If you are unable to provide these receipts, you must submit either a Certificate of Social Insurance Premium Payment or Application for Confirmation of Social Insurance Premium Payment instead.These documents can be obtained from the Pension Office.<\/p>\n\n\n\n

<\/p>\n\n\n\n

<\/p>\n\n\n\n

To obtain permanent residency, it is essential to demonstrate that you meet the required criteria by submitting these documents, which address the key points of the examination process.At our office, we carefully assess each applicant\u2019s situation through thorough consultations and provide guidance on the necessary documents tailored to individual circumstances.<\/p>\n\n\n\n

<\/p>\n\n\n\n

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